| January |
Finalize selection of District Chairs for the Board. |
| February |
Attend the Board meeting on the first day of the convention. Serve as host
to whatever clinics or sessions the State President-Elect assigns you.
|
| March |
Check with the District Chairs. Assist in their selection of clinicians
for the District Mini-Convention. All plans need to be firm by May. |
| May |
Attend the State Board meetings as schedule by the State President. |
| August |
Attend the State Board meeting. Prepare the fall newsletter postcard
for distribution by late August. Hold a District Board meeting to finalize
all plans. You need the following information for the newsletter website:
- A letter of information from each District Chair about the fall auditions and clinicians.
- Include necessary forms for each group. Be certain to include State forms if different
from the District forms.
- Pass on all information from the State Board meeting which directly impacts local directors and
students. You must review and make corrections to the Guidelines Notebook. Coordinate
changes with the Webmaster.
|
September /
October |
Continue to remain in contact with the chairpeople concerning all aspects of the District
Festival and State auditions. Be certain the Dodge City contact person and the
Secretary/Treasurer know dates, facility needs, numbers, etc. Be prepared to
settle any disputes. |
Mini-
Conventions |
- Assist District Chairs as needed.
- Welcome and introduce the Chairs at the afternoon concerts.
They will introduce the clinicians and the groups.
- Prepare the agenda for the directors meeting in the afternoon. (Usually they
meet in the morning and hold the business meeting after
lunch.) This is the time to bring any business from the State
Board meeting to the directors.
- You will welcome patrons and introduce the Chairs
at the afternoon concert. Also make special presentations to students (3rd year & 4th year District
Festival participants) and to outgoing Board Officers and Chairs.
|
| December |
Send a complete list of all SWKMEA District Festival participants to
the State President and to each State Chair. |